The educational records of students are protected by the provisions of the Family Educational Rights and Privacy Act (FERPA). Annually, Spalding University informs students of the Family Educational Rights and Privacy Act of 1974, with which Spalding is in full compliance. This Act was designed to protect the privacy of educational records, to establish the right of students to inspect and review their educational records, and to provide guidelines for the correction of inaccurate or misleading data through informal and formal hearings. The policy and procedures used by Spalding University for compliance with the provisions of the Act are explained in detail in the University Catalog. A copy of this manual may be examined in the Office of the Registrar, where any questions concerning the Act should also be referred. This statement and more University information about FERPA may be found in the Spalding University Student Handbook.
The ASOT OTD program fully complies with FERPA for all students applying for admission, enrolled in this program, or graduated from this University. Any and all ASOT student-related information is confidential and carefully managed for on- and off-campus learning experiences. To protect and uphold each OTD student's rights under FERPA, ASOT does not release student information to members of students' families, financial sources, and/or other identified parties. Students' concerns related to their status in the program, grades, or other personal information and/or issues are addressed individually with the student and the involved faculty/staff, while under the overarching supervision, guidance, counsel, or direction of the ASOT OTD Chair.
For more detailed information about FERPA, please visit the US Department of Education web page by clicking the link below.
ASOT Electronic Media Policy
This policy is in alignment Spalding University's Student Handbook.
This document outlines check out and check in procedures, policies regarding ASOT equipment, supplies and assessments.
LOCATION OF EQUIPMENT & ASSESSMENTS
The equipment and supplies are located in designated ASOT lab space KCC 112, 120 and 208.
ASOT HOURS OF OPERATION: Monday thru Friday 8:00 am to 4:30 pm
Every attempt will be made to keep all posted hours, and any changes will be announced through email.
We will do everything in our power to notify students of any closure as soon as possible. However, if the University closes unexpectedly you will be notified via e-mail. If ASOT is closed for a full day on the day that your loaned equipment kits are due, those kits will be due on the following business day. If the TKC is closed for a full week, your kit will be checked out initially for two weeks, instead of the usual one week.
Auerbach School of Occupational Therapy (502) 588-7176 or [email protected]
Program Chair: Dr. Cindee Quake-Rapp [email protected]
To reach the Auerbach School of Occupational Therapy, email us at [email protected]. During office hours, we can be reached via phone at (502) 588-7196. In-person questions should be directed to staff during posted business hours.
Students have a responsibility to follow the code of ethics distributed by the Accreditation Council for Occupational Therapy Education (ACOTE). Ignorance of this code of ethics is not an excusable reason to violate the code. This information is set up in a way to minimize any confusion surrounding the use of equipment, assessments, and supplies.
Do not leave equipment, assessments or supplies unattended and unsecured (ex: do not checkwith your luggage when traveling)
Do not equipment, assessments or supplies in a public setting, always secure a private area
Do not leave personal items in equipment, assessments or supplies when returning them
Do not throw away damaged equipment, assessments or supplies must for
AVAILABILITY OF EQUIPMENT ASSESSMENTS & SUPPLIES
The items are here for ASOT students and faculty use. However, there will be certain items that will be checked out the majority of each semester. Our inventory fluctuates, and this can result in an item not being available. Please don’t forget to ask your course instructor if your fieldwork sites have the items you are looking for before asking to check an item out.
Students may check out equipment, assessments or supplies for up to 7 days.
All students must check items out with the course instructor of record.
Students may have a total of 10 items checked out at one time.
During regular office hours, equipment, assessments or supplies should be returned directly to KCCHNS room 104. Make every attempt to return items to ASOT during regular office hours.
Upon return, all materials will be checked for completeness before being made available for anyone else to check-out. In this way, missing or damaged items may be tracked to the last person who used the item, and that person will be financially responsible for any missing or damaged pieces. Likewise, for some items, you will be asked to sign the item out by witnessing each piece being accounted for during check-out. This is to ensure that items are complete before you take responsibility for it. Items will not be checked-in if pieces are missing or damaged, and students will be charged late fees until the missing or damaged pieces are returned or replaced.
There is a $10 fine per item, per day for each day past the due date.
When a student accrues a fine, an ASOT staff member will provide the student with a bill once per semester. The bill must be paid by credit card in the ASOT office KCCHNS room 104.
The ASOT staff cannot reduce or excuse fines. If you believe that you are incorrectly assessed for a fine, then e-mail Dr. Quake-Rapp at [email protected]
Protect your clients’ privacy. Client information must be transported in a locked container. Do not put protected information in unattended areas, and check items before turning them into KCCHNS 104.
Do not enter your clients’ real name in computer databases, and be sure that you have all of your items and materials when you leave the client.
Do not share equipment, assessments or supplies with people outside the program. To do otherwise is a violation of the guidelines within the ASOT student handbook. It is your responsibility to be compliant.
Keep all equipment, assessments or supplies locked up. If an item is stolen, the student is responsible for replacing it. Prices vary, with some items are very expensive. If you check an item out, it is your responsibility. If you lend it to another student and the student loses or damages it, you are responsible for replacement costs. Some items will warp when left in a hot car. If they are damaged, you will be charged the replacement cost.
All information found within this site is property of the Auerbach School of Occupational Therapy Occupational Therapy Doctoral Program at Spalding University in Louisville, KY and may be borrowed or edited with credit given to this program. Please report any malfunctions related to the information or links found on this page to [email protected].